Procurement Administrator – Government Job Vacancies in Cato Ridge

Ad hoc


A large food manufacturing company in Cato Ridge (KZN) is currently looking for a Procurement Administrator to join the Supply Chain Department.

Duties & Responsibilities

The Procurement Administrator will be involved in the full sourcing and buying processes as they relate to procuring direct and indirect materials used in the manufacture of fresh and frozen food products. Peripheral purchasing duties will also be part of the scope of the position such as sourcing assets, services from suppliers and planning to ensure adequate levels of materials are available as they are needed.



  • Monitor levels of materials required to place orders at the correct time to ensure continuity of supply and to always ensure continuity of operations occur as per customer specification.
  • Daily checks of the buying report and adhoc sourcing
  • Reduce number of open Purchase Orders on the system by running reports monthly, querying with suppliers on new delivery date or closing them off on the system
  • Communicating with internal department with On Time In Full (OTIF).
  • To ensure that the Import schedule is update daily on Smartsheet
  • To verify that all containers arrive on time and communicate any delays.
  • Providing all supportrelated functions to enable the Operational Buyer in meeting deadlines, avoiding material shortages and sourcing from alternative suppliers when needed.
  • Performing adhoc administrative activities that may not be directly related to the core duties of the position.
  • Assist creditors with price discrepancies that may occur between original price on quotation to invoiced amounts.
  • Assist in export traceability to ensure adherence to export requirements


Cost management & Reduction:

  • Verify that stock levels are within set targets to reduce stock
  • Make certain we avoid any unplanned airfreight Incidents


Health, Safety & Compliance and FSSC:

  • Confirm with supplier, check validity, and keep record of all compliance certificates (HACCP/FSSC/ISO).
  • Provide support with relevant documents to assist in FSSC audits. 
  • Issue and follow up on all non-conformances raised against suppliers and provide feedback to the Operational Buyer when closed off or delays.


Desired Experience & Qualification

  • Senior certificate on NQF level # 4 (Grade 12)
  • Numeracy and literacy on NQF level # 4
  • Minimum of 3 years ‘experience in Fast-Moving Consumer Goods (FMCG) buying and associated administrative duties.
  • A thorough understanding of buying/sourcing principles including the financial entries regarding stock on an accounting software package (Syspro, Smartsheet).
  • Basic Microsoft Office skills in Word and Outlook, with advanced skills in Excel.

Package & Remuneration

Market Related. 


Ideal for candidates who resides in the Camperdown, Inchanga, Hammarsdale and Cato Ridge areas.

The closing date for applications will be the 06 July 2022

Our company is committed to transformation and therefore we will make every attempt to fill all vacant positions in accordance with our Employment Equity targets. 


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