PA / Secretary-67176-Government jobs in Johannesburg South | Unique Personnel jobs 2022

Unique Personnel

Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it’s not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients

Duties & Responsibilities

Duties: Daily:

Monitor MDs incoming calls

Monitor sales computer emails on an hourly basis

Record payments sent via email

Print emails and distribute to relevant department

Record GRVs daily

Report any issues with returns to MD (GRVs)

Record diesel consumption per truck daily

Email statements/invoices/credit notes to customers

Monitor company cell phone, pass messages onto sales

Documents/payments etc to be passed onto MD as and when required

Print COAs as and when required

Remind sales reps regarding daily reports (to be filed and handed to MD)

Typing of letters/emails for MD

Obtain Purchase Orders for State Vet/Computer Repairs etc

Liaise with other Group plants as and when required

Duties:  Monthly:

Reconcile cell phone account

Reconcile diesel account

Prepare rebates for customers

Prepare reports for Sales

Monthly Statements to be sent to individual clients

Check stationary and email buying department

Email meter readings for photocopier

Update telephone list, cell phone list, lockers allocation list as and when required

General:

Travel and accommodation arrangements

Prepare documentation for Certificate of Original (online)

Prepare documentation for State Vet Permits

Prepare documentation for SADAC

Online application for bar codes as and when required

Report any issues with phone lines/internet/computers/photocopiers to relevant service provider

General filing

Import of containers – maintain paperwork

Prepare Pro forma invoices as and when required

Price increase letter to be sent out to customers as an when pricing is adjusted

Christmas letter to be sent out at the beginning of December each year

The day before public holidays, memo to be put on the notice board as to when will be working on the specific public holiday

Submit/follow up on insurance claims

General day to day secretarial function

Print expiry labels for telesales

Print labels for the deli 

Weekly switchboard relief (lunch time or as and when required)

 

 

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