Names Database & FICA Administrator – Government Job Vacancies in Centurion

Spoor & Fisher

Duties & Responsibilities

Strict maintenance of Names database

Monitoring shared mailbox and responding to Names requests and queries

Opening new creditor entries

Opening of applicant name entries

Opening of new instructor entries

Adding of attention names to instructor entries

Correcting name entries

Creating new joiner entries

Updating leavers details on names database

Reviewing spylist and addressing with users

Reviewing client’s standing instructions and updating the Names database

Reviewing client’s names-related enquiries and routing to the correct department/PHM

Consolidating multiple name entries

Filing correspondence on DMS / physical files with any SI and names-related queries

Providing training to staff on Names database and maintenance of Name dept training manual

Any other ad hoc duties relating to Names database

Opening FICA cases and checking compliance

Sending letter of engagements and FICA forms to new clients

Sending FICA forms to all clients who are not yet FICA compliant

Monitoring FICA shared mailbox and responding to requests and queries

Updating the FICA case for debtors

Ensuring that the correct FICA documentation is provided

Requesting outstanding FICA forms from client, sending reminders

Updating FICA case with clients FICA compliance

Assisting the accounts departments with FICA queries

Assisting staff with FICA non-compliant matters

Providing FICA training to new joiners and maintenance of the FICA dept training manual

Attending to any requests from FICA Compliance Officer ​

Testing Inprotech Names and FICA rules and sql reports


Back-up duties

Global Case updates for names-related changes on Case

Adding of attention names and client references to Case

Core Competencies

Technical problem solver

Proficiency in MS Office

Proficiency in Inprotech

Sense of urgency to meet deadlines

Time efficient

Attention to details

Team Player


CIPC online


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