Litigation / Dispute Resolution Secretary – Sandton (REF:T.M32804) – Government Job Vacancies in Cape Town

An exciting position has become available within the Litigation / Dispute Resolution department of a large international law firm, for a Litigation Secretary (reporting to 2 directors) based in their Sandton offices.

Key areas of responsibility include

• Dictaphone and typing of a wide range of documents
• Typing, formatting and collating of notices and pleadings
• Incorporating amendments to documents and verifying that amendments have been effected correctly
• Preparing resource, counsel and client files
• Strong administration and organisational skills in order to manage professionals practices (diary management, answering telephone calls and tracking messages in the absence of the professionals)
• General office and personal administration
• Preparing pre-bills and billing memos (sending same to clients)
• Managing debtors with the accounts department
• Assist with travel arrangements (local and international)
• FICA administration: following up to ensure the FICA requirements are complete
• Liaise with clients, counsel, experts and other service providers when instructed to do so by Lawyers
• Opening and closing files and dead filing
• Transcriptions

Requirements:

• Minimum 10 years experience as a legal secretary
• Excellent knowledge of Motion Court Practice, Court Procedures and High Court
• Knowledge and experience in Arbitration, Construction & Engineering
• Secretarial diploma/legal secretarial diploma/paralegal qualification (advantageous)
• Matric essential
• Excellent knowledge of MS Word programmes (more specifically MS Word 2010 and Excel and Powerpoint) Knowledge on Aderant Expert (CMS) accounting system
• Knowledge on FileSite
• Strong typing and formatting skills

Competencies:

• Essential to be able to multi-task and prioritise all work as this position will be reporting to many Lawyers including directors, senior associates and associates.
• Must be well-organised and conscientious
• Strong communication skills (verbal and written)
• Display attention to detail
• Good interpersonal skills
• Maintain high standards of confidentiality
• Honesty, reliability and punctuality
• Take initiative and be diligent
• Ability to work well under pressure
• Be able to work after hours on occasion
• Excellent client relationship skills Excellent time management skills

Market Related Salary Offered

Only Shortlisted candidates will be contacted