Learning and Development Administrator – Government Job Vacancies in Pretoria

Provide end to end administrative support to Learning & Development Department at Ziyana Business Consulting to ensure efficient functioning of the department, contribute to creating a high performing team and deliver excellent customer service to all stakeholders.

• Attend to any enquires on telephone, email and walk-ins
• Coordinate all administrative functions and duties including document handling and production on Google drive and hard copies
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Track supplier invoices and department purchases
• Create monthly calendars for meetings and submissions      
• Track attendance in meetings and training of L&D staff
• Populate minutes for the various L&D meetings
• Assist with end-to-end recruitment cycle for the department and learner recruitment for training programmes
• Prepare interview guides for required positions
• Conduct pre-screening interviews telephonically or face to face
• Shortlist candidates and submit to L&D consultants and L&D Manager
• Conduct reference checks
• Assist with placement and appointments of candidates/learners
• Keep record of appointments.
• Assist in conducting content research
• Edit training manuals and populate training presentations
• Assist in developing multimedia formats of training content
• Uploading content on E-learning platforms
• Assist in creating brochures/proposals to market training programmes
• Liaise with other functions within learning and development department on training material needs
• Manage the storage of training manuals
• Assist in the management of relationships outside the client and provider relationship such as SETA, Assessors and Moderators which are critical stakeholders in the learning and development value chain.
• Assist with ensuring accreditations are up to date.
• Assist with extension of scope applications
• Assist with application of new accreditations
• Assist with preparing required training manuals prior to commencement of training.
• Develop various project calendars to assist in tracking and preparing for project implementation
• Assist in venue bookings, catering and calendar invites for training.
• Provide administrative support to facilitators, learners and consultants
• Assist in capturing of learners on LMIS and updating database.
• Assist with programme evaluations and ensure submission of all reports
• Accurate and timeous data capturing.
• Managing leave to be accurate and consistent for allocated payroll companies.
• Review and calculate timesheets data and hours worked.
• Calculate salaries, wages and overtime wage sheets.
• Manage, maintain and update payroll related data
• Accurate record keeping of payroll system.
• Answer and clarify employees on payroll related inquiries.
• Adding and linking employees.
• Payroll documentation filing and safe keeping.
• Record keeping of personnel files.
• Submit payroll reports and sheets on time to the finance or other related department.
• Assist administrative or finance staff in processing payrolls of new hires or terminated ones.
• All General administration relating to Payroll.