Learning and Development Administrator – Government Job Vacancies in Pretoria

Ziyana Business Consulting

Introduction

Provide end to end administrative support to Learning & Development Department at Ziyana Business Consulting to ensure efficient functioning of the department, contribute to creating a high performing team and deliver excellent customer service to all stakeholders.

Duties & Responsibilities

  • Attend to any enquires on telephone, email and walk-ins
  • Coordinate all administrative functions and duties including document handling and production on Google drive and hard copies
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Track supplier invoices and department purchases
  • Create monthly calendars for meetings and submissions      
  • Track attendance in meetings and training of L&D staff
  • Populate minutes for the various L&D meetings
  • Assist with end-to-end recruitment cycle for the department and learner recruitment for training programmes
  • Prepare interview guides for required positions
  • Conduct pre-screening interviews telephonically or face to face
  • Shortlist candidates and submit to L&D consultants and L&D Manager
  • Conduct reference checks
  • Assist with placement and appointments of candidates/learners
  • Keep record of appointments.
  • Assist in conducting content research
  • Edit training manuals and populate training presentations
  • Assist in developing multimedia formats of training content
  • Uploading content on E-learning platforms
  • Assist in creating brochures/proposals to market training programmes
  • Liaise with other functions within learning and development department on training material needs
  • Manage the storage of training manuals
  • Assist in the management of relationships outside the client and provider relationship such as SETA, Assessors and Moderators which are critical stakeholders in the learning and development value chain.
  • Assist with ensuring accreditations are up to date.
  • Assist with extension of scope applications
  • Assist with application of new accreditations
  • Assist with preparing required training manuals prior to commencement of training.
  • Develop various project calendars to assist in tracking and preparing for project implementation
  • Assist in venue bookings, catering and calendar invites for training.
  • Provide administrative support to facilitators, learners and consultants
  • Assist in capturing of learners on LMIS and updating database.
  • Assist with programme evaluations and ensure submission of all reports
  • Accurate and timeous data capturing.
  • Managing leave to be accurate and consistent for allocated payroll companies.
  • Review and calculate timesheets data and hours worked.
  • Calculate salaries, wages and overtime wage sheets.
  • Manage, maintain and update payroll related data
  • Accurate record keeping of payroll system.
  • Answer and clarify employees on payroll related inquiries.
  • Adding and linking employees.
  • Payroll documentation filing and safe keeping.
  • Record keeping of personnel files.
  • Submit payroll reports and sheets on time to the finance or other related department.
  • Assist administrative or finance staff in processing payrolls of new hires or terminated ones.
  • All General administration relating to Payroll.

Desired Experience & Qualification

  • Grade 12
  • Diploma/Degree in Human Resources or equivalent qualification
  • Minimum 2 years’ experience in Administration/training environment
  • Computer literate and proficient in MS Office
  • Strong knowledge of SETA trainings
  • Strong verbal & written communication
  • Attention to detail
  • Ability to handle pressure& meet deadlines
  • Interpersonal skills
  • Time Management skills
  • Self-motivated & results driven
  • Intermediate computer literacy; MS Office (Word, Excel and Outlook)
  • Experience in editing documents or manuals
  • Problem solving skills

 

APPLY HERE : https://www.pnet.co.za/jobs–Learning-and-Development-Administrator-Pretoria-Ziyana-Business-Consulting–3454304-inline.html

To apply for this job please visit www.pnet.co.za.

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