Government Vacancies -Tender Coordinator-Government jobs in Cape Town

LCA Recruitment


The tender coordinator will be required to assist the Senior Bid Officer with the coordination, preparation and compilation of tender submission documents as well as perform business development functions as directed. Responsible for all tenders, from reviewing the initial request to tracking and managing the tender process to submitting the final bids.

Minimum requirements

  • Grade 12
  • Minimum 3 – 5 years tender administrative experience
  • Excellent knowledge and proficiency in MS Word, MS Excel and MS PowerPoint
  • Secretarial experience would be beneficial

Desired Experience & Qualification

Tender coordination tasks consisting of, but not limited to as follows:

  • Coordinate, prepare and compile of tender submission documents;
  • Register tenders with the Accounts Department;
  • Ensure that the Tender Approval Forms are completed
  • Capture and allocate relevant deadlines in the Tenders Calendar;
  • Set-up submission file(s) as outlined in the tender bid documents
  • Prepare all administration documents for submission file(s);
  • Prepare submission documents in the various brand formats as required e.g., CV’s, Processes etc
  • Ensure that internal processes are followed and records are kept in a structured manner according to the internal process procedures;
  • Collate all information and file it in the submission file(s) based on the outlined structure;
  • Copy and scan all submission files for record keeping in an electronic and hard copy format;
  • Coordinate the collection and submission of tender documents
  • Coordinate the delivery of tenders (courier, hand delivery) so as to ensure timeously delivery of the tender document.
  • Meet tender submission deadlines;
  • Updating of information with suppliers
  • Submit monthly reports – tenders submitted,
  • Coordinate the tender process within the tender team, set deadlines and responsibilities
  • Communicate with all internal and external clients on the tender process
  • Communicate internally, prepare for and conduct internal meetings for each
  • Review contractual terms and conditions
  • Maintaining the administration of the tenders
  • Review and format draft tender in order to comply with the company’s brand guidelines

Package & Remuneration

CTC – R17,000 – R20,000


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