Government Vacancies -Portfolio Property Manager (Copy)-Government jobs in Paarl

Duties for this position include, but is not limited to the following:

Maintenance Management

• Health and Safety

• Maintenance process

• Management of common property maintenance jobs

• Understanding of maintenance agreements

• Site visits

Project Management

• Understanding and implementation of special projects

Insurance management

• Knowledge of insurance fundamentals ie. PQ sums insured, valuations.

• Insurance types i.e general policy/ fidelity policy

• Knowledge of the different claim types

• Broker Liaison

Legal

• Detailed knowledge of Sectional Title Act, CSOS requirements and respective governing documentation i.e Conduct, Management Rules/ Constitution, and all statutory documents e.g ST Plans

Finance

• Basic financial knowledge of budgeting

• Audit interpretation

• Understanding payment processes

• Contract negotiation

• Understanding of arrear levy and process

• Understanding of the transferring process

• Understanding of monthly management accounts

Utility Management

• Knowledge of different utility platforms / utility service provider

• Knowledge of water/ electricity readings and billings

Staff Management

• Control and management of assistant Portfolio Manager, building staff i.e. building manager etc

Service provider management

• Contract management

• Contract negotiation

• Communication skills

HR management

• Management of staff leave

• Dispute resolution

•Employment contract management

• Performance management

Security management

• Management of access control systems and on-site security operational procedures

Communication management

• Drafting, authorisation, distributing and management of all building correspondence and general email communication

• Communication of all level types

Meeting and Diary Management

• Scheduling of meetings, providing notice of meetings, attending meetings

• Preparation of minutes of meetings and adhering to all statutory requirements

• Managing of action items post all meetings

Relationships Management

• Promotes a positive professional image of themselves to trustees, owners/ tenants, contractors/ service providers and all others you communicate with

Trustee Management

• Ability to manage trustee expectations and be adaptable to different management styles within your property portfolio

Interpersonal Skills

• Ability to speak in public with confidence

Record Keeping Management

• Minute book, annual planner, client zone, electronic filing system/ new building handover management/ registers

Customer Relation Management

• Understanding of different reporting requirements per building

Requirements Qualification

• Qualification in property studies advantageous

• Sectional Title / Homeowner’s Course advantageous (Paddocks / Tertius Maree and Associates)

Experience and knowledge

• Minimum 2 years related experience

• Knowledge of Sectional Title Act and workings of a body corporate / homeowner’s association

• Knowledge of Health & Safety Act

• Project management experience.

• Basic financial knowledge

• Solid knowledge of property management

• Experience in dealing with owners and tenants and reporting to a board of trustees

Skills and Attributes

• Computer literate (Excel/Word/Pastel/WeconnectU)

• Ability to communicate on all levels

• Responsible, accountable, and dedicated

• Ability to compile accurate reports and data capturing

• Proven organisational and administration skills

• Able to perform under pressure

• Customer service orientated