Commercial Secretary – Cape Town (Ref: T.M) – Government Job Vacancies in Cape Town

AGC Recruitment


A prestigious Law Firm in Cape Town is looking for a Commercial Secretary to work with their Commercial team.  This is a great opportunity to join a leader in the industry and to work with great minds.

Duties & Responsibilities

  • Strong administration and organisational skills to manage professionals practice (diary management, answering telephone calls and tracking messages in the absence of the processionals)
  • Capturing timesheets for the professionals
  • Formatting legal documents
  • Incorporating amendments to documents
  • Preparing schedules of new matters and team minutes to be circulated to Comco on a monthly basis
  • Maintaining/updating client contact details
  • Preparing resource and client files
  • Preparing pre-bills and billing memos (sending same to clients)
  • Managing Debtors with the Accounts Department
  • Retrieving legal texts from electronic databases for including in documents
  • FICA administration: following up to ensure the FICA requirements are complete
  • Some Dictaphone and copy-typing of a wide range of documents (legal opinions, etc.)
  • General office and personal administration 

Desired Experience & Qualification

  • Matric essential
  • Secretarial diploma/ legal secretarial diploma/ paralegal qualification (advantageous)
  • 5- 7 years’ experience as a Legal Secretary
  • Excellent knowledge of MS programmes (more specifically MS Word 2010 and Excel)
  • Knowledge on Aderant Expert (CMS) or similar accounting system
  • Knowledge on FileSite
  • Must be well-organised and conscientious
  • Strong communication skills (verbal and written)
  • Display attention to detail
  • Good interpersonal skills
  • Maintain confidentiality
  • Honesty, reliability and punctual
  • Ability to multi-task
  • Takes initiative
  • Ability to work well under pressure
  • Excellent client relationship skills

Package & Remuneration

Market related salary offered.


Only shortlisted candidates will be contacted.


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